September 1, 2025
Purchase data analysis is crucial for making informed business decisions and optimizing procurement strategies. Tally ERP is an accounting software that captures purchase transactions and learning how to analyze purchase data from Tally can improve your business operations and cost management. In this blog we will discuss, how to analyze purchase data from Tally and how a reporting tool enhances it with automated insights.
How to Analyse Purchase Data from Tally:
I) Access Purchase Reports in Tally
Navigate to Gateway of Tally > Display More Reports > Account Books> Purchase Register. This gives you a comprehensive list of all purchase transactions with supplier details, invoice numbers and amounts.
II) Generate Supplier-Wise Purchase Summary
Go to Display More Reports > Account Books > Ledger and select your supplier accounts. This shows detailed transactions with each supplier, helping you track payment patterns and outstanding amounts.
III) Pending Purchase Orders and Bills
Access Pending Orders: Gateway of Tally > Display More Reports > Statements of Inventory > Purchase Order Outstandings > All Orders.
Access Pending Bills: Gateway of Tally > Display More Reports > Analysis & Verification > Data Analysis > Pending Documents > Goods Received but Bills not Received.
IV) Analytical Procedures
Access: Go to Gateway of Tally > Display More Reports > Analysis & Verification > Data Analysis > Analytical Procedures. Filter the required fields for comparison and proceed.
Taking Purchase Analysis to Next Level with Reporting Tool
Tally excels in capturing and organizing purchase data reliably. However, as businesses grow, finance teams often need additional automation to analyze purchase data from Tally more efficiently.
Many successful Tally users enhance their reporting capabilities with specialized reporting tools. This approach allows them to leverage Tally data into automated insights & visual analytics.
Enhanced Purchase Analytics with EasyReports
1) Data Register Reports
1) I) Purchase Detailed Analysis
Helps Company to:
- Analyse purchase data vendor-wise and item-wise for better visibility.
- Track purchase quantity, rate, and total amount in detail.
- Get consolidated totals at vendor, stock group and item level.
Other options available:
- Filter data by Company Name, Party Group, Voucher Type, Month/Year & more.
- Drill down up to stock group hierarchy.
- Save or customize layouts for repeated analysis.
2) Rate Analysis & Variance
2) I) Purchase Rate Analysis
Helps Company to:
- Track item-wise purchase rates from different vendors month by month
- Control procurement costs by analyzing historical purchase rates.
Other options available:
- Analyse rate data at item-level, vendor-level or category-level.
2) II) Purchase Rate Variance – Item
Helps Company to:
- Compare purchase rate variance of each item across different vendors.
2) III) Purchase Rate Variance – Party Item
Helps Company to:
- Compare purchase rate variance for items supplied by a specific vendor.
3) Dashboard
3) I) Purchase Dashboard
Helps company to:
- Identify the variation in purchase rate month on month
Other options available:
- Can select a particular vendor and see the variation in product for that vendor.
- Option to select a product and see the price variation across different vendors
- Can have quarterly or yearly variation options.
4) Order Management
4) I) Purchase Order Outstanding
Helps Company to:
- Track all the pending purchase order to ensure there is no shortage of inventory
- Get status of all delayed deliveries
Other options available:
- Filter all PO of a particular vendor
- Filter data for a company
- Filter for a particular stock category or stock item
5) Other Reports
5) I)New Supplier by Item
Track which suppliers are providing specific items.
5) II) Purchase Item GST
Analyse GST components and tax implications on purchases.
Benefits of Automated Purchase Analysis
EasyReports transforms your existing Tally data into actionable intelligence without disrupting your current workflow. Instead of manually creating Excel reports monthly, you get instant access to analyze the purchase data.
For businesses requiring deeper insights and automated reporting, tools like EasyReports enhance your Tally data to improve business performance. Get your demo now!
For more visit our website www.easyreports.in
Frequently Asked Questions (FAQs)
1) What kind of purchase reports are available in Tally?
Tally provides reports like Purchase Register, Purchase Returns, Vendor Analysis, and Comparative Purchase Reports to understand supplier performance and spending patterns.
2) Why should I use a reporting tool with Tally for purchase analysis?
While Tally gives basic purchase insights, a reporting tool like EasyReports automates report generation, provides dashboards, and gives advanced insights for smarter decision-making.
3) How can I connect a reporting tool with Tally?
You can connect a reporting tool like EasyReports with Tally by enabling Tally ODBC port, then configuring the tool to fetch data. This allows automated report generation and dashboards.