How to Automate Debtors Management from Tally Using a Reporting Tool

August 1, 2025

Managing debtors is a critical aspect of financial health for any business. Efficiently tracking outstanding payments and understanding customer payment behavior ensures consistent cash flow and minimizes financial risk. In this blog article, we will discuss how to automate debtors management from Tally using a reporting tool. 

Table of Contents

1. Debtors Reports in Tally
2. What is EasyReports?
3. Key Reports for Debtors Analysis in Reporting Tool like EasyReports
4. Why Automate Tally Data Using a Reporting Tool
5. How to Integrate Tally ERP Into a Reporting Tool

1) Debtors Reports in Tally

Here are the key reports you can generate in Tally for debtors (receivables) management: 

1.1) Outstanding Receivables Report:

Shows each customer’s total outstanding balance as of the report date. 

• Tally navigation: Gateway of Tally > Display More Reports > Statements of Accounts > Outstandings > Receivables 

1.2) Age‑Wise Analysis (Customer Ageing):

Breaks down receivables into ageing buckets (e.g. 0–30, 31–60, 61–90, 90+ days). 

• Tally navigation: For all Sundry Debtors (Group-wise): 
• Gateway of Tally > Display More Reports > Statements of Accounts > Outstandings > Group 
• Select Sundry Debtors from the list. 
• Press F6 (Ageing Method) and choose either “Ageing by Bill Date” or “Ageing by Due Date”, then define your ageing periods. 
• For a specific Customer (Ledger-wise): 
• Gateway of Tally > Display More Reports > Statements of Accounts > Outstandings > Ledger 
• Select the specific customer’s ledger. 
• Press F6 (Ageing Method) and choose either “Ageing by Bill Date” or “Ageing by Due Date”, then define your ageing periods. 

1.3) Statement of Accounts:

A formatted statement you can send to customers showing all transactions and closing balance. 

• Tally navigation: Gateway of Tally > Display More Reports > Account Books > Ledger, select the specific customer’s ledger. 

1.4) Receipt Register:

Shows all receipt entries (payments received) mapped against customer invoices. 

• Tally navigation: Gateway of Tally > Display More Reports > Account Books > Receipt Register 

1.5) Sales Register:

Displays the monthly summary of sales transactions and closing balances. 

• Tally navigation: Gateway of Tally > Display More Reports > Account Books > Sales Register 

Also, other reports like Overdue Bills Report, Party‑Wise Ledger, Invoice‑Wise Outstanding Report. However, for advanced analytics, reporting insights, customization, scheduling & distribution a dedicated reporting tool like EasyReports is needed. 

2) What is EasyReports?  

EasyReports is a reporting and MIS automation tool for Tally, SAP B1, NAV, BC and other ERPs. It enhances your reporting capabilities & offers various standard and customizable reports around different areas of your business.  

With EasyReports, you can automate debtors management from Tally and get reports/ dashboards all in a few clicks.

3) Key Reports for Debtors Analysis in Reporting tool like EasyReports 

EasyReports provides an array of reports that delve into the specifics of customer payments and outstanding amounts. Let’s explore: 

3.1) Active Inactive Customer: 

Identifying active and inactive customers helps in focusing collection efforts. 

Benefits:  

• Helps salespersons to Track the stuck payment and follow up the customers  
• Helps salespersons Follow up losing customers to get sales orders  
• Helps salespersons Track area wise 
• Helps company to Get salesperson or state wise troubled customers 

3.2) Billing Efficiency: 

Businesses can use this report to evaluate the effectiveness of their billing processes and identify areas for improvement. 

Benefits:  

• Helps company to track billing efficiency of a salesperson with key metrics like total invoices, avg amount per invoice (Ticket size), new customer added, outstanding, last sales 
• Helps salesperson to Track billing efficiency of their parties 

3.3) Customer Credit Utilization: 

Understanding how much credit customers are using against their allocated limits is crucial for managing exposure and preventing over-extension. 

Benefits:  

• Helps Salesperson to Identify parties who have exceeded credit limits  
• Helps Company to Track credit utilization of the customer and ensure that they are under the approved limits
• Better manage working capital requirements 

3.4) Customer Outstanding Variance: 

This report highlights significant changes or discrepancies in customer outstanding amounts over time, signaling potential issues or trends. 

Benefits:  

• Helps Salesperson to Identify party with increasing and decreasing credit days to take appropriate action to ensure credit days are within the limits
• Helps Company to Ensure customer outstanding is within the limits of credit days thus minimizing the possibility of loss due to bad debts  
• Better manage working capital requirements  
• Summarize at salesperson level 

3.5) Bill wise Receipt Days: 

This report analyses the time taken for customers to pay individual bills, offering insights into payment patterns and potential delays. 

Benefits:  

• Helps Salesperson to Get bill wise receipt days of the  
• relevant parties along with their credit days  
• Track credit performance of client  
• Helps Company to Get details of customer with troubled payment history i.e. who are not making payments as per credit period 

3.6) AR Dashboard: 

The Accounts Receivable Dashboard offers a dynamic debtors management metrics.  

Benefits:  

• It visually presents key performance indicators like total Sales, Collection, and Outstanding amounts, alongside the Credit Utilization percentage 
• The dashboard also includes insightful charts such as Monthly Sales vs. Collection, Average Collection Days, and Ageing Analysis & more providing a clear picture of cash flow patterns and the age of outstanding debts

3.7) Customer Performance: 

This fixed type report provides a detailed “Statement of Accounts” for a specific customer, displays total Sales, Receipts, and the customer’s Credit Limit, along with the calculated Credit Utilisation and Last Sales Date & more. 

Benefits: 

• Businesses can assess overall customer financial behaviour, through this report

Also, many other reports like Customer Sales Collection Outstanding, Customer Transaction, Active Inactive Customer Item, Customer Master, Customer Outstanding, Customer Outstanding (Foreign Currency), Collection Forecast, Customer Bill Transaction. All of these reports help you automate debtors management from Tally more effectively, saving time and improving visibility.

4) Why Automate Tally Data Using a Reporting Tool 

• Effortlessly import masters, transactional data, and stock details from Tally 
• Reports and dashboards covering almost all areas of Tally 
• Import custom fields (UDFs) from Tally and integrate 

5) How to Integrate Tally ERP Into a Reporting Tool 

Reporting tool like EasyReports comes with a built-in Tally Connector that directly connects to the Tally ERP system. It syncs company data from Tally and securely stores it in the EasyReports database on the user’s system. Once the data is synced, users can open EasyReports to explore, analyse and generate meaningful reports from their Tally data with ease. 

If your business relies on Tally ERP, it’s time to take the next step and automate debtors management from Tally. By leveraging detailed reports, you can transform your debtors management process from reactive problem-solving to proactive financial control. Get your demo now!